Latest Policy Update: 13th September 2021
The Land Development Agency (LDA) regards your privacy and the handling of your personal data with the utmost importance. This Privacy Notice details how we collect, use and securely store any personal data submitted to us through use of our website, and how we deal with your data in a more general sense. There is also an explanation of the various rights you can exercise as a data subject, as well as how you can exercise those rights. The scope of this privacy notice applies to the processing of Personal Data by the LDA and its associated websites including (but limited to) https://www.lda.ie; https://www.colbertquarter.ie
2. Who we are (identity of the data controller)
The LDA is a government agency focused on optimising the usage of State owned lands. The LDA is the Data Controller which means that the LDA is the entity which alone or jointly with others, determines the purposes and means of the processing of personal data. Our registered office address is:
Land Development Agency, 2nd Floor, Ashford House, Tara Street, Dublin 2
3. Data Protection Legislation
The Data Protection legislation (including the Data Protection Act 2018 and the GDPR) are designed to:
- Lay down rules relating to the protection of natural persons with regard to the processing of personal data and rules relating to the free movement of personal data.
- Protects peoples right to the protection of personal data.
- Protect the free movement of personal data within the Union.
The Legislation confer rights on individuals in relation to the privacy of their personal data as well as responsibilities on those persons holding and processing such data.
4. What is personal data?
‘Personal data’ means any information relating to an identified or identifiable natural person (‘data subject’) and an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.
5. Collection, processing and retention of personal data
Some examples of personal data that the LDA processes in its dealings with the public includes:
- General information: Individuals name, email, address, contact numbers, etc
- Website specific: Location data, Internet Protocol (IP) Address, cookie consent, etc
Any personal information we collect will not be kept for any longer than it is necessary to provide the specific service. The Length of the retention period depends on how long we need to process your data. In certain circumstances we are legally obliged to retain personal information for longer, such as accounting or regulatory purposes.
6. Security and sharing of personal data
The Land Development Agency is committed to the protection of any personal data it collects and processes, therefore we have implemented what we believe to be the most appropriate technical and administrative safeguards to prevent unauthorised access, use and disclosure of any personal data you submit to us. Under no circumstances will your information be sold or passed on to third parties for the purposes of marketing or sales purposes without your prior express consent. We may disclose information to third parties where it is necessary, such as where there is a legal obligation; where permitted under Data Protection Legislation; for the purposes of the prevention and / or detection of fraud or crime; or with third party processors. Examples of third-party processors may include:
- Our outsourced service providers such as IT, Website development, HR consultants, Data Protection Consultants, etc
- Companies or individuals engaged by the Land Development Agency when undertaking Public Consultation and Engagement processes related to LDA Project Design and Development
- Legal and professional advisers.
7. Website and cookies
You can also manually delete cookie files from your computer at your discretion. Note that if you decline a cookie or ask for a notification each time a cookie is being sent it may affect your ease of use of our site.
In conjunction with a review of our website, we are currently bringing our cookie management in line with DPC guidelines.
8. Data Subject rights
Under the General Data Protection Regulations, GDPR, data subjects whose data has been processed by the Land Development Agency are entitled to exercise certain rights against their personal data. These rights are designed to put data subjects in the driving seat when it comes to how their personal data is handled by organisations.
9. The right to access
You are entitled to request a copy of any personal data the Land Development Agency may have garnered about you for:
- The purposes of processing
- The categories/categorisation of the subject data concerned
- The recipients to whom the data has been distributed
- The retention or envisioned retention period of the subject data
- The source of the subject data.
10. The right to rectification
If you believe that any personal data, we hold on you is incorrect or incomplete you may request a correction or completion of this data. The right can be used in conjunction with the right to restrict processing to ensure that any inaccurate or incomplete data is not processed until corrected.
11. The right to erasure
You may request erasure of any personal data we hold on you, without undue delay in such circumstances as:
- The retention of the subject data is no longer necessary for the purposes It was collected or otherwise processed
- The data subject withdraws consent and no other legal ground exist whereby the Land Development Agency may retain the data
- The subject exercises the right to object to the retention of the data and no other overriding legitimate grounds exist whereby the Land Development Agency may retain the information
- The personal data has been unlawfully processed
- The personal data has to be erased for the purposes of compliance with an overriding legal obligation
- The personal data has been collected in relation to the offer of information society services
12. The right to restrict processing
As an alternative to the right to erasure, you may ask us to cease processing your data, but not erase it entirely where one of the following grounds apply:
- The accuracy of the data is contested
- Processing of the personal data is unlawful
- Personal data is no longer needed for processing, but is still required as part of a legal process
- The right to object has been successfully exercised and processing has been temporarily halted pending a decision on the status of the processing
13. The right to data portability
You may request your personal data be transferred to another controller or processor in a commonly used, machine-readable format. This right can only be exercised when all of the following grounds apply:
- The processing was on the basis of consent
- The processing is by automated means, and
- The processing if for the fulfilment of a contractual obligation
14. The right to object
You may exercise the right to object in instances where:
- Processing is based on either the performance of a public task or legitimate interest
- Processing is for direct marketing purposes
- Processing is for the purposes of scientific or Historical purposes or
- Processing involves automated decision-making, including profiling
15. How to exercise your rights
You may request to exercise any of these rights free of charge by contacting our Data Protection Officer at email@example.com.
Typically, in order to further one of the following requests, we will ask for you to provide a form of identification for verification purposes. If you wish to exercise one of your data subjects rights outlined above, enquire about any of the information contained in this privacy notice or request further information, please do not hesitate to contact our Data Protection Officer at firstname.lastname@example.org.
The LDA will respond to you as soon as possible and will aim to fulfil any exercise of your rights within one calendar month.
Any data subject request will be responded to within one month, however we reserve the right to refuse or charge an administration fee for the furthering of any of the above requests if they are done so in a frivolous, vexatious or excessive manner. We will inform you if an administrative charge is being applied before fulfilling your request, so you can decide whether to proceed.
Should you wish to discuss a complaint, please contact our Data Protection Officer at email@example.com who will happily assist you. Alternatively, if you are unsatisfied with the Land Development Agencies response to your concern, Under Article 77 of the GDPR you have the right to lodge a complaint directly with the Data Protection Commission. Under Article 80, you may authorise certain third parties to make a complaint on your behalf (Such as legal representation).